We do the leg work. you make the ultimate decisions. all at no cost to you!

We work for your best interests. 


Find the Perfect Location to set the stage & tone for your meeting

Once we consult with you to get your meeting profile, we work as an extension of your company — and with expertise in all geographical areas of the U.S. we know which hotels can accommodate your program needs.

Develop and Distribute your RFP/ Analyze Resulting Proposals

We compare all RFP responses (rates, concessions, f&b minimum, attrition etc.),   we summarize your options, outlining the pros and cons of each location with you — complete with our "best fit" site recommendation. 

Site Inspection Assistance

You may choose to visit the hotel/ venue options prior to making  a final decision .  This will give you a firsthand look to establish a level of comfort. We handle all of the appointments and provide a detailed itinerary.


Negotiate the Best Contract for You

The devil is in the details...and the fine print! We know what pitfalls to look for and everything that needs to be addressed to avoid any surprises and add-on fees later. We protect your interests — and because of our relationship with hotels, we are able to get concessions and upgrade you might not have otherwise received.

Handle Last Minute Changes

You know how it goes — Murphy's Law hits when it's least convenient. Leave those last minute details to us so you can concentrate on what's really important — your meeting program!

Regina has helped us with various size meetings throughout the US and has proven to be an invaluable resource. She not only saves us money, she negotiates all aspects of the contract in our best interest. She is extremely thorough and very detail oriented making sure we get everything needed so there are no unpleasant last minute surprises. Working with Regina has been an excellent experience.
— Amy Katz,Director, Trade Shows and Events Marketing, SGC Horizon